1. Excel For Mac Shortcut Keys
  2. Manual Calculation Excel Shortcut Mac Os
  3. Excel Shortcut Sum
  4. Excel For Mac Keyboard Shortcuts
  5. Manual Calculation Excel Shortcut Mac To Mac
  6. Manual Calculation Excel Shortcut Machine
Excel 2016 For Dummies. To recalculate the formulas in a workbook when calculation is manual, press F9 or Ctrl+ = (equal sign) or select the Calculate Now button (the one with a picture of a calculator in the upper-right corner of the Calculation group) on the Formulas tab (Alt+MB). Excel then recalculates the formulas in all the worksheets. Learn 200+ Excel shortcuts (Mac and PC) with this easily searchable list. Excel Shortcuts List for Mac and PC (Searchable) This App is not compatible with Smartphones and Tablets.
This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Many users find that using an external keyboard with keyboard shortcuts for Excel for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel for Mac.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.

Notes:
  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.

In this topic

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this
Press
Paste
+ V
or
CONTROL + V
Copy
+ C
or
CONTROL + C
Clear
DELETE
Save
+ S
or
CONTROL + S
Undo
+ Z
or
CONTROL + Z
Redo
+ Y
or
CONTROL + Y
or
+ SHIFT+ Z
Cut
+ X
or
CONTROL + X
Bold
+ B
or
CONTROL + B
Print
+ P
or
CONTROL + P
Open Visual Basic
OPTION + F11
Fill Down
+ D
or
CONTROL + D
Fill Right
+ R
or
CONTROL + R
Insert cells
CONTROL + SHIFT + =
Delete cells
+ HYPHEN
or
CONTROL + HYPHEN
Calculate all open workbooks
+ =
or
F9
Close window
+ W
or
CONTROL + W
Quit Excel
+ Q
Display the Go To dialog box
CONTROL + G
or
F5
Display the Format Cells dialog box
+ 1
or
CONTROL + 1
Display the Replace dialog box
CONTROL + H
or
+ SHIFT + H
Paste Special
+ CONTROL + V
or
CONTROL + OPTION + V
or
+ OPTION + V
Underline
+ U
Italic
+ I
or
CONTROL + I
New blank workbook
+ N
or
CONTROL + N
New workbook from template
+ SHIFT + P
Display the Save As dialog box
+ SHIFT + S
or
F12
Display the Help window
F1
or
+ /
Select All
+ A
or
+ SHIFT + SPACEBAR
Add or remove a filter
+ SHIFT + F
or
CONTROL + SHIFT + L
Minimize or maximize the ribbon tabs
+ OPTION + R
Display the Open dialog box
+ O
or
CONTROL + O
Check spelling
F7
Open the thesaurus
SHIFT + F7
Display the Formula Builder
SHIFT + F3
Open the Define Name dialog box
+ F3
Open the Create names dialog box
+ SHIFT + F3
Insert a new sheet *
SHIFT + F11
Print
+ P
or
CONTROL + P
Print preview
+ P
or
CONTROL + P

Get started

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

  1. On the Apple menu, press System Preferences.
  2. Press Keyboard.
  3. In the tabs, press Shortcuts.
  4. Click Mission Control.
  5. Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this
Press
Expand or minimize the ribbon
+ OPTION + R
Switch to full screen view
+ CONTROL + F
Switch to the next application
+ TAB
Switch to the previous application
+ SHIFT + TAB
Close the active workbook window
+ W
Copy the image of the screen and save it to
a Screen Shot file on your desktop.
+ SHIFT + 3
Minimize the active window
CONTROL + F9
Maximize or restore the active window
CONTROL + F10
or
+ F10
Hide Excel.
+ H
Move to the next box, option, control, or command
TAB
Move to the previous box, option, control, or command
SHIFT + TAB
Exit a dialog or cancel an action
ESC
Perform the action assigned to the default command button (the button with the bold outline, often the OK button)
RETURN
Cancel the command and close
ESC

Move and scroll in a sheet or workbook

To do this
Press
Move one cell up, down, left, or right
ARROW KEYS
Move to the edge of the current data region
+ ARROW KEY
Move to the beginning of the row
HOME
On a MacBook, press FN + LEFT ARROW
Move to the beginning of the sheet
CONTROL + HOME
On a MacBook, press CONTROL + FN + LEFT ARROW
Move to the last cell in use on the sheet
CONTROL + END
On a MacBook, press CONTROL + FN + RIGHT ARROW
Move down one screen
PAGE DOWN
On a MacBook, press FN + DOWN ARROW
Move up one screen
PAGE UP
On a MacBook, press FN + UP ARROW
Move one screen to the right
OPTION + PAGE DOWN
On a MacBook, press FN + OPTION + DOWN ARROW
Move one screen to the left
OPTION + PAGE UP
On a MacBook, press FN + OPTION + UP ARROW
Move to the next sheet in the workbook
CONTROL + PAGE DOWN
or
OPTION + RIGHT ARROW
Move to the previous sheet in the workbook
CONTROL + PAGE DOWN
or
OPTION + LEFT ARROW
Scroll to display the active cell
CONTROL + DELETE
Display the Go To dialog box
CONTROL + G
Display the Find dialog box
CONTROL + F
or
SHIFT + F5
Access search (when in a cell or when a cell is selected)
+ F
Move between unlocked cells on a protected sheet
TAB

Enter data on a sheet

To do this
Press
Edit the selected cell
F2
Complete a cell entry and move forward in the selection
RETURN
Start a new line in the same cell
CONTROL + OPTION + RETURN
Fill the selected cell range with the text that you type
+ RETURN
or
CONTROL + RETURN
Complete a cell entry and move up in the selection
SHIFT + RETURN
Complete a cell entry and move to the right in the selection
TAB
Complete a cell entry and move to the left in the selection
SHIFT + TAB
Cancel a cell entry
ESC
Delete the character to the left of the insertion point, or delete the selection
DELETE
Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key

On a MacBook, press FN + DELETE
Delete text to the end of the line
Note: Some smaller keyboards do not have this key
CONTROL +
On a MacBook, press CONTROL + FN + DELETE
Move one character up, down, left, or right
ARROW KEYS
Move to the beginning of the line
HOME
On a MacBook, press FN + LEFT ARROW
Insert a comment
SHIFT + F2
Open and edit a cell comment
SHIFT + F2
Fill down
CONTROL + D
or
+ D
Fill to the right
CONTROL + R
or
+ R
Define a name
CONTROL + L

Work in cells or the Formula bar

To do this
Press
Edit the selected cell
F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
DELETE
Complete a cell entry
RETURN
Enter a formula as an array formula
+ SHIFT + RETURN
or
CONTROL + SHIFT + RETURN
Cancel an entry in the cell or formula bar
ESC
Display the Formula Builder after you type a valid function name in a formula
CONTROL + A
Insert a hyperlink
+ K
or
CONTROL + K
Edit the active cell and position the insertion point at the end of the line
CONTROL + U
Open the Formula Builder
SHIFT + F3
Calculate the active sheet
SHIFT + F9
Display a contextual menu
SHIFT + F10
Start a formula
=
Toggle the formula reference style between absolute, relative, and mixed
+ T
or
F4
Insert the AutoSum formula
+ SHIFT + T
Enter the date
CONTROL + SEMICOLON (;)
Enter the time
+ SEMICOLON (;)
Copy the value from the cell above the active cell into the cell or the formula bar
CONTROL + SHIFT + INCH MARK (')
Alternate between displaying cell values and displaying cell formulas
CONTROL + GRAVE ACCENT (`)
Copy a formula from the cell above the active cell into the cell or the formula bar
CONTROL + APOSTROPHE (')
Display the AutoComplete list
CONTROL + OPTION + DOWN ARROW
Define a name
CONTROL + L
Open the Smart Lookup pane
CONTROL + OPTION + + L

Format and edit data

To do this
Press
Edit the selected cell
F2
Create a table
+ T
or
CONTROL + T
Insert a line break in a cell
+ OPTION + RETURN
or
CONTROL + OPTION + RETURN
Insert special characters like symbols, including emoji
CONTROL + + SPACEBAR
Increase font size
+ SHIFT + >
Decrease font size
+ SHIFT + <
Align center
+ E
Align left
+ L
Display the Modify Cell Style dialog box
+ SHIFT + L
Display the Format Cells dialog box
+ 1
Apply the general number format
CONTROL + SHIFT + ~
Apply the currency format with two decimal places (negative numbers appear in red with parentheses)
CONTROL + SHIFT + $
Apply the percentage format with no decimal places
CONTROL + SHIFT + %
Apply the exponential number format with two decimal places
CONTROL + SHIFT + ^
Apply the date format with the day, month, and year
CONTROL + SHIFT + #
Apply the time format with the hour and minute, and indicate AM or PM
CONTROL + SHIFT + @
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values
CONTROL + SHIFT + !
Apply the outline border around the selected cells
+ OPTION + ZERO
Add an outline border to the right of the selection
+ OPTION + RIGHT ARROW
Add an outline border to the left of the selection
+ OPTION + LEFT ARROW
Add an outline border to the top of the selection
+ OPTION + UP ARROW
Add an outline border to the bottom of the selection
+ OPTION + DOWN ARROW
Remove outline borders
+ OPTION + HYPHEN
Apply or remove bold formatting
+ B
Apply or remove italic formatting
+ I
Apply or remove underscoring
+ U
Apply or remove strikethrough formatting
+ SHIFT + X
Hide a column
+ )
or
CONTROL + )
Unhide a column
+ SHIFT + )
or
CONTROL + SHIFT + )
Hide a row
+ (
or
CONTROL + (
Unhide a row
+ SHIFT + (
or
CONTROL + SHIFT + (
Edit the active cell
CONTROL + U
Cancel an entry in the cell or the formula bar
ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
DELETE
Paste text into the active cell
+ V
Complete a cell entry
RETURN
Give selected cells the current cell's entry
+ RETURN
or
CONTROL + RETURN
Enter a formula as an array formula
+ SHIFT + RETURN
or
CONTROL + SHIFT + RETURN
Display the Formula Builder after you type a valid function name in a formula
CONTROL + A

Select cells, columns, or rows

To do this
Press
Extend the selection by one cell
SHIFT + ARROW KEY
Extend the selection to the last nonblank cell
in the same column or row as the active cell
+ SHIFT + ARROW KEY
Extend the selection to the beginning of the row
SHIFT + HOME
On a MacBook, press SHIFT + FN + LEFT ARROW
Extend the selection to the beginning of the sheet
CONTROL + SHIFT + HOME
On a MacBook, press CONTROL + SHIFT + FN + LEFT ARROW
Extend the selection to the last cell used
on the sheet (lower-right corner)
CONTROL + SHIFT + END
On a MacBook, press CONTROL + SHIFT + FN + RIGHT ARROW
Select the entire column
CONTROL + SPACEBAR
Select the entire row
SHIFT + SPACEBAR
Select the entire sheet
+ A
Select only visible cells
+ SHIFT + * (asterisk)
Select only the active cell when multiple cells are selected
SHIFT + DELETE
Extend the selection down one screen
SHIFT + PAGE DOWN
On a MacBook, SHIFT + FN + DOWN ARROW
Extend the selection up one screen
SHIFT + PAGE UP
On a MacBook, SHIFT + FN + UP ARROW
Alternate between hiding objects, displaying objects,
and displaying placeholders for objects
CONTROL + 6
Turn on the capability to extend a selection
by using the arrow keys
F8
Add another range of cells to the selection
SHIFT + F8
Select the current array, which is the array that the
active cell belongs to
CONTROL + /
Select cells in a row that don't match the value
in the active cell in that row.
You must select the row starting with the active cell
CONTROL +
Select only cells that are directly referred to by formulas in the selection
CONTROL + SHIFT + [
Select all cells that are directly or indirectly referred to by formulas in the selection
CONTROL + SHIFT + {
Select only cells with formulas that refer directly to the active cell
CONTROL + ]
Select all cells with formulas that refer directly or indirectly to the active cell
CONTROL + SHIFT + }

Work with a selection

To do this
Press
Copy
+ C
or
CONTROL + V
Paste
+ V
or
CONTROL + V
Cut
+ X
or
CONTROL + X
Clear
DELETE
Delete the selection
CONTROL + HYPHEN
Undo the last action
+ Z
Hide a column
+ )
or
CONTROL + )
Unhide a column
+ SHIFT + )
or
CONTROL + SHIFT + )
Hide a row
+ (
or
CONTROL + (
Unhide a row
+ SHIFT + (
or
CONTROL + SHIFT + (
Move from top to bottom within the selection (down) *
RETURN
Move from bottom to top within the selection (up) *
SHIFT + RETURN
Move from left to right within the selection,
or move down one cell if only one column is selected
TAB
Move from right to left within the selection,
or move up one cell if only one column is selected
SHIFT + TAB
Move clockwise to the next corner of the selection
CONTROL + PERIOD
Group selected cells
+ SHIFT + K
Ungroup selected cells
+ SHIFT + J

* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts

To do this
Press
Insert a new chart sheet. *
F11
Cycle through chart object selection
ARROW KEYS

Sort, filter, and use PivotTable reports

To do this
Press
Open the Sort dialog box
+ SHIFT + R
Add or remove a filter
+ SHIFT + F
or
CONTROL + SHIFT + L
Display the Filter list or PivotTable page
field pop-up menu for the selected cell
OPTION + DOWN ARROW

Outline data

To do this
Press
Display or hide outline symbols
CONTROL + 8
Hide selected rows
CONTROL + 9
Unhide selected rows
CONTROL + SHIFT + Opening parenthesis ( ( )
Hide selected columns
CONTROL + ZERO
Unhide selected columns
CONTROL + SHIFT + Closing parenthesis ( ) )

Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.

If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences:

Change function key preferences with the mouse

  1. On the Apple menu, press System Preferences.
  2. Select Keyboard.
  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

The following table provides the function key shortcuts for Excel for Mac

To do this
Press
Display the Help window
F1
Edit the selected cell
F2
Insert or edit a cell comment
SHIFT + F2
Open the Save dialog
OPTION + F2
Open the Formula Builder
SHIFT +F3
Open the Define Name dialog
+F3
Close
+F4
Display the Go To dialog
F5
Display the Find dialog
SHIFT + F5
Move to the Search Sheet dialog
CONTROL + F5
Check spelling
F7
Open the thesaurus
SHIFT + F7
or
CONTROL + OPTION + + R
Extend the selection
F8
Add to the selection
SHIFT + F8
Display the Macro dialog
OPTION +F8
Calculate all open workbooks
F9
Calculate the active sheet
SHIFT + F9
Minimize the active window
CONTROL + F9
Display a contextual menu, or 'right click' menu
SHIFT + F10
Maximize or restore the active window
CONTROL + F10
or
+ F10
Insert a new chart sheet*
F11
Insert a new sheet*
SHIFT + F11
Insert an Excel 4.0 macro sheet
+ F11
Open Visual Basic
OPTION + F11
Display the Save As dialog
F12
Display the Open dialog
+ F12

Drawing

To do this
Press
Toggle Drawing mode
+ CONTROL + Z

See also

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

Notes:
WindowsmacOSiOSAndroidWindows 10 appWeb
This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows.
Notes:

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in Excel.
To do this
Press
Close a workbook
Ctrl+W
Open a workbook
Ctrl+O
Go to the Home tab
Alt+H
Save a workbook
Ctrl+S
Copy
Ctrl+C
Paste
Ctrl+V
Undo
Ctrl+Z
Remove cell contents
Delete
Choose a fill color
Alt+H, H
Cut
Ctrl+X
Go to Insert tab
Alt+N
Bold
Ctrl+B
Center align cell contents
Alt+H, A, C
Go to Page Layout tab
Alt+P
Go to Data tab
Alt+A
Go to View tab
Alt+W
Open context menu
Shift+F10, or
Context key
Add borders
Alt+H, B
Delete column
Alt+H, D, C
Go to Formula tab
Alt+M
Hide the selected rows
Ctrl+9
Hide the selected columns
Ctrl+0

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Number group includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab.
In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear depending on your selection in the worksheet.
To do this
Press
Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content.
Alt+Q, then enter the search term.
Open the File page and use Backstage view.
Alt+F
Open the Home tab and format text and numbers and use the Find tool.
Alt+H
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.
Alt+N
Open the Page Layout tab and work with themes, page setup, scale, and alignment.
Alt+P
Open the Formulas tab and insert, trace, and customize functions and calculations.
Alt+M
Open the Data tab and connect to, sort, filter, analyze, and work with data.
Alt+A
Open the Review tab and check spelling, add comments, and protect sheets and workbooks.
Alt+R
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.
Alt+W

Work in the ribbon with the keyboard

To do this
Press
Select the active tab on the ribbon, and activate the access keys.
Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon.
Tab keyor Shift+Tab
Move down, up, left, or right, respectively, among the items on the Ribbon.
Arrow keys
Activate a selected button.
Spacebar or Enter
Open the list for a selected command.
Down arrow key
Open the menu for a selected button.
Alt+Down arrow key
When a menu or submenu is open, move to the next command.
Down arrow key
Expand or collapse the ribbon.
Ctrl+F1
Open a context menu.
Shift+F10
Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)
Move to the submenu when a main menu is open or selected.
Left arrow key

Keyboard shortcuts for navigating in cells

To do this
Press
Move to the previous cell in a worksheet or the previous option in a dialog.
Shift+Tab
Move one cell up in a worksheet.
Up arrow key
Move one cell down in a worksheet.
Down arrow key
Move one cell left in a worksheet.
Left arrow key
Move one cell right in a worksheet.
Right arrow key
Move to the edge of the current data region in a worksheet.
Ctrl+Arrow key
Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.
End, Arrow key
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.
Ctrl+End
Extend the selection of cells to the last used cell on the worksheet (lower-right corner).
Ctrl+Shift+End
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on.
Home+Scroll Lock
Move to the beginning of a worksheet.
Ctrl+Home
Move one screen down in a worksheet.
Page Down
Move to the next sheet in a workbook.
Ctrl+Page Down
Move one screen to the right in a worksheet.
Alt+Page Down
Move one screen up in a worksheet.
Page Up
Move one screen to the left in a worksheet.
Alt+Page Up
Move to the previous sheet in a workbook.
Ctrl+Page Up
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.
Tab key
Open the list of validation choices on a cell that has data validation option applied to it.
Alt+Down arrow key
Cycle through floating shapes, such as text boxes or images.
Ctrl+Alt+5, then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.
Esc

Keyboard shortcuts for formatting cells

To do this
Press
Open the Format Cells dialog.
Ctrl+1
Format fonts in the Format Cells dialog.
Ctrl+Shift+F or Ctrl+Shift+P
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.
F2
Add or edit a cell comment.
Shift+F2
Open the Insert dialog to insert blank cells.
Ctrl+Shift+Plus sign (+)
Open the Delete dialog to delete selected cells.
Ctrl+Minus sign (-)
Enter the current time.
Ctrl+Shift+colon (:)
Enter the current date.
Ctrl+semi-colon (;)
Switch between displaying cell values or formulas in the worksheet.
Ctrl+grave accent (`)
Copy a formula from the cell above the active cell into the cell or the Formula Bar.
Ctrl+apostrophe (')
Move the selected cells.
Ctrl+X
Copy the selected cells.
Ctrl+C
Paste content at the insertion point, replacing any selection.
Ctrl+V
Open the Paste Special dialog.
Ctrl+Alt+V
Italicize text or remove italic formatting.
Ctrl+I or Ctrl+3
Bold text or remove bold formatting.
Ctrl+B or Ctrl+2
Underline text or remove underline.
Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting.
Ctrl+5
Switch between hiding objects, displaying objects, and displaying placeholders for objects.
Ctrl+6
Apply an outline border to the selected cells.
Ctrl+Shift+ampersand (&)
Remove the outline border from the selected cells.
Ctrl+Shift+underline (_)
Display or hide the outline symbols.
Ctrl+8
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
Ctrl+D
Apply the General number format.
Ctrl+Shift+tilde sign (~)
Apply the Currency format with two decimal places (negative numbers in parentheses).
Ctrl+Shift+dollar sign ($)
Apply the Percentage format with no decimal places.
Ctrl+Shift+percent sign (%)
Apply the Scientific number format with two decimal places.
Ctrl+Shift+caret sign (^)
Apply the Date format with the day, month, and year.
Ctrl+Shift+number sign (#)
Apply the Time format with the hour and minute, and AM or PM.
Ctrl+Shift+at sign (@)
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Ctrl+Shift+exclamation point (!)
Open the Insert hyperlink dialog.
Ctrl+K
Check spelling in the active worksheet or selected range.
F7
Display the Quick Analysis options for selected cells that contain data.
Ctrl+Q
Display the Create Table dialog.
Ctrl+L or Ctrl+T

Keyboard shortcuts in the Paste Special dialog in Excel 2013

In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste Special dialog.
Tip: You can also select Home > Paste > Paste Special.
To pick an option in the dialog, press the underlined letter for that option. For example, press the letter C to pick the Comments option.
To do this
Press
Paste all cell contents and formatting.
A
Paste only the formulas as entered in the formula bar.
F
Paste only the values (not the formulas).
V
Paste only the copied formatting.
T
Paste only comments attached to the cell.
C
Paste only the data validation settings from copied cells.
N
Paste all cell contents and formatting from copied cells.
H
Paste all cell contents without borders.
X
Paste only column widths from copied cells.
W
Paste only formulas and number formats from copied cells.
R
Paste only the values (not formulas) and number formats from copied cells.
U

Keyboard shortcuts for making selections and performing actions

To do this
Press
Select the entire worksheet.
Ctrl+A or Ctrl+Shift+Spacebar
Select the current and next sheet in a workbook.
Ctrl+Shift+Page Down
Select the current and previous sheet in a workbook.
Ctrl+Shift+Page Up
Extend the selection of cells by one cell.
Shift+Arrow key
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.
Ctrl+Shift+Arrow key
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.
F8
Add a non-adjacent cell or range to a selection of cells by using the arrow keys.
Shift+F8
Start a new line in the same cell.
Alt+Enter
Fill the selected cell range with the current entry.
Ctrl+Enter
Complete a cell entry and select the cell above.
Shift+Enter
Select an entire column in a worksheet.
Ctrl+Spacebar
Select an entire row in a worksheet.
Shift+Spacebar
Select all objects on a worksheet when an object is selected.
Ctrl+Shift+Spacebar
Extend the selection of cells to the beginning of the worksheet.
Ctrl+Shift+Home
Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet.
Ctrl+A or Ctrl+Shift+Spacebar
Select the current region around the active cell.
Ctrl+Shift+Asterisk (*)
Select the first command on the menu when a menu or submenu is visible.
Home
Repeat the last command or action, if possible.
Ctrl+Y
Undo the last action.
Ctrl+Z

Keyboard shortcuts for working with data, functions, and the formula bar

Excel for mac keyboard shortcuts
To do this
Press
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.
F2
Expand or collapse the formula bar.
Ctrl+Shift+U
Cancel an entry in the cell or Formula Bar.
Esc
Complete an entry in the formula bar and select the cell below.
Enter
Move the cursor to the end of the text when in the formula bar.
Ctrl+End
Select all text in the formula bar from the cursor position to the end.
Ctrl+Shift+End
Calculate all worksheets in all open workbooks.
F9
Calculate the active worksheet.
Shift+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+F9
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated.
Ctrl+Alt+Shift+F9
Display the menu or message for an Error Checking button.
Alt+Shift+F10
Display the Function Arguments dialog when the insertion point is to the right of a function name in a formula.
Ctrl+A
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.
Ctrl+Shift+A
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column
Ctrl+E
Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected.
F4
Insert a function.
Shift+F3
Copy the value from the cell above the active cell into the cell or the formula bar.
Ctrl+Shift+Straight quotation mark (')
Create an embedded chart of the data in the current range.
Alt+F1
Create a chart of the data in the current range in a separate Chart sheet.
F11
Define a name to use in references.
Alt+M, M, D
Paste a name from the Paste Name dialog (if names have been defined in the workbook.
F3
Move to the first field in the next record of a data form.
Enter
Create, run, edit, or delete a macro.
Alt+F8
Open the Microsoft Visual Basic For Applications Editor.
Alt+F11

Power Pivot keyboard shortcuts

Excel For Mac Shortcut Keys

Use the following shortcuts keyboard shortcuts with Power Pivot in Office 365, Excel 2019, Excel 2016, and Excel 2013.
Key combination
Description
Right-click
Open the context menu for the selected cell, column, or row.
Ctrl+A
Select the entire table.
Ctrl+C
Copy selected data.
Ctrl+D
Delete the table.
Ctrl+M
Move the table.
Ctrl+R
Rename the table.
Ctrl+S
Save the file.
Ctrl+Y
Redo the last action.
Ctrl+Z
Undo the last action.
Ctrl+Spacebar
Select the current column.
Shift+Spacebar
Select the current row.
Shift+Page Up
Select all cells from the current location to the last cell of the column.
Shift+Page Down
Select all cells from the current location to the first cell of the column.
Shift+End
Select all cells from the current location to the last cell of the row.
Shift+Home
Select all cells from the current location to the first cell of the row.
Ctrl+Page Up
Move to the previous table.
Ctrl+Page Down
Move to the next table.
Ctrl+Home
Move to the first cell in the upper left corner of selected table.
Ctrl+End
Move to the last cell in the lower right corner of selected table (the last row of the Add Column).
Ctrl+Left arrow
Move to the first cell of selected row.
Ctrl+Right arrow
Move to the last cell of selected row.
Ctrl+Up arrow
Move to the first cell of selected column.
Ctrl+Down arrow
Move to the last cell of selected column.
Ctrl+Esc
Close a dialog or cancel a process, such as a paste operation.
Alt+Down arrow
Open the AutoFilter Menu dialog.
F5
Open the Go To dialog.
F9
Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot.

Function keys

Key
Description
F1
  • F1 alone: displays the Excel Help task pane.
  • Ctrl+F1: displays or hides the ribbon.
  • Alt+F1: creates an embedded chart of the data in the current range.
  • Alt+Shift+F1: inserts a new worksheet.
F2
  • F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.
  • Shift+F2: adds or edits a cell comment.
  • Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.
F3
  • F3 alone: displays the Paste Name dialog. Available only if names have been defined in the workbook.
  • Shift+F3: displays the Insert Function dialog.
F4
  • F4 alone: repeats the last command or action, if possible.
    When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.
  • Ctrl+F4: closes the selected workbook window.
  • Alt+F4: closes Excel.
F5
  • F5 alone: displays the Go To dialog.
  • Ctrl+F5: restores the window size of the selected workbook window.
F6
  • F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split , F6 includes the split panes when switching between panes and the ribbon area.
  • Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.
  • Ctrl+F6: switches to the next workbook window when more than one workbook window is open.
F7
  • F7 alone: Opens the Spelling dialog to check spelling in the active worksheet or selected range.
  • Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.
F8
  • F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
  • Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.
  • Ctrl+F8: performs the Size command when a workbook is not maximized.
  • Alt+F8: displays the Macro dialog to create, run, edit, or delete a macro.
F9
  • F9 alone: calculates all worksheets in all open workbooks.
  • Shift+F9: calculates the active worksheet.
  • Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
  • Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
  • Ctrl+F9: minimizes a workbook window to an icon.
F10
  • F10 alone: Turns key tips on or off. (Pressing Alt does the same thing.)
  • Shift+F10: displays the shortcut menu for a selected item.
  • Alt+Shift+F10: displays the menu or message for an Error Checking button.
  • Ctrl+F10: maximizes or restores the selected workbook window.
F11
  • F11 alone: Creates a chart of the data in the current range in a separate Chart sheet.
  • Shift+F11: inserts a new worksheet.
  • Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12
  • F12 alone: displays the Save As dialog.

Other useful shortcut keys

Key
Description
Alt
  • Displays the Key Tips (new shortcuts) on the ribbon.
For example,
  • Alt, W, P switches the worksheet to Page Layout view.
  • Alt, W, L switches the worksheet to Normal view.
  • Alt, W, I switches the worksheet to Page Break Preview view.
Arrow keys
  • Move one cell up, down, left, or right in a worksheet.
  • Ctrl+Arrow key moves to the edge of the current data region in a worksheet.
  • Shift+Arrow key extends the selection of cells by one cell.
  • Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
  • Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.
  • Down or Up arrow key selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.
  • In a dialog, arrow keys move between options in an open drop-down list, or between options in a group of options.
  • Down or Alt+Down arrow key opens a selected drop-down list.
Backspace
  • Deletes one character to the left in the Formula Bar.
  • Also clears the content of the active cell.
  • In cell editing mode, it deletes the character to the left of the insertion point.
Delete
  • Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
  • In cell editing mode, it deletes the character to the right of the insertion point.
End
  • End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on.
  • If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column.
  • End also selects the last command on the menu when a menu or submenu is visible.
  • Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.
  • Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
Enter
  • Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
  • In a data form, it moves to the first field in the next record.
  • Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.
  • In a dialog, it performs the action for the default command button in the dialog (the button with the bold outline, often the OK button).
  • Alt+Enter starts a new line in the same cell.
  • Ctrl+Enter fills the selected cell range with the current entry.
  • Shift+Enter completes a cell entry and selects the cell above.
Esc
  • Cancels an entry in the cell or Formula Bar.
  • Closes an open menu or submenu, dialog, or message window.
  • It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
Home
  • Moves to the beginning of a row in a worksheet.
  • Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on.
  • Selects the first command on the menu when a menu or submenu is visible.
  • Ctrl+Home moves to the beginning of a worksheet.
  • Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.
Page Down
  • Moves one screen down in a worksheet.
  • Alt+Page Down moves one screen to the right in a worksheet.
  • Ctrl+Page Down moves to the next sheet in a workbook.
  • Ctrl+Shift+Page Down selects the current and next sheet in a workbook.
Page Up
  • Moves one screen up in a worksheet.
  • Alt+Page Up moves one screen to the left in a worksheet.
  • Ctrl+Page Up moves to the previous sheet in a workbook.
  • Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.
Spacebar
  • In a dialog, performs the action for the selected button, or selects or clears a check box.
  • Ctrl+Spacebar selects an entire column in a worksheet.
  • Shift+Spacebar selects an entire row in a worksheet.
  • Ctrl+Shift+Spacebar selects the entire worksheet.
  • If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet.
  • When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.
  • Alt+Spacebar displays the Control menu for the Excel window.
Tab key
  • Moves one cell to the right in a worksheet.
  • Moves between unlocked cells in a protected worksheet.
  • Moves to the next option or option group in a dialog.
  • Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog.
  • Ctrl+Tab switches to the next tab in dialog.
  • Ctrl+Shift+Tab switches to the previous tab in a dialog.

See also

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac.
Notes:

In this topic

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.
To do this
Press
Paste
+V
or
Control+V
Copy
+C
or
Control+C
Clear
Delete
Save
+S
or
Control+S
Undo
+Z
or
Control+Z
Redo
+Y
or
Control+Y
or
+Shift+Z
Cut
+X
or
Control+X
Bold
+B
or
Control+B
Print
+P
or
Control+P
Open Visual Basic
Option+F11
Fill Down
+D
or
Control+D
Fill Right
+R
or
Control+R
Insert cells
Control+Shift+=
Delete cells
+Hyphen
or
Control+Hyphen
Calculate all open workbooks
+=
or
F9
Close window
+W
or
Control+W
Quit Excel
+Q
Display the Go To dialog
Control+G
or
F5
Display the Format Cells dialog
+1
or
Control+1
Display the Replace dialog
Control+H
or
+Shift+H
Paste Special
+Control+V
or
Control+Option+V
or
+Option+V
Underline
+U
Italic
+I
or
Control+I
New blank workbook
+N
or
Control+N
New workbook from template
+Shift+P
Display the Save As dialog
+Shift+S
or
F12
Display the Help window
F1
or
+Forward slash (/)
Select All
+A
or
+Shift+Spacebar
Add or remove a filter
+Shift+F
or
Control+Shift+L
Minimize or maximize the ribbon tabs
+Option+R
Display the Open dialog
+O
or
Control+O
Check spelling
F7
Open the thesaurus
Shift+F7
Display the Formula Builder
Shift+F3
Open the Define Name dialog
+F3
Open the Create names dialog
+Shift+F3
Insert a new sheet *
Shift+F11
Print
+P
or
Control+P
Print preview
+P
or
Control+P

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

  1. On the Apple menu, press System Preferences.
  2. Press Keyboard.
  3. In the tabs, press Shortcuts.
  4. Click Mission Control.
  5. Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this
Press
Expand or minimize the ribbon
+Option+R
Switch to full screen view
+Control+F
Switch to the next application
+Tab
Switch to the previous application
+Shift+Tab
Close the active workbook window
+W
Copy the image of the screen and save it to
a Screen Shot file on your desktop.
+Shift+3
Minimize the active window
Control+F9
Maximize or restore the active window
Control+F10
or
+F10
Hide Excel.
+H
Move to the next box, option, control, or command
Tab
Move to the previous box, option, control, or command
Shift+Tab
Exit a dialog or cancel an action
ESC
Perform the action assigned to the default command button (the button with the bold outline, often the OK button)
Return
Cancel the command and close
ESC

Move and scroll in a sheet or workbook

To do this
Press
Move one cell up, down, left, or right
Arrow keys
Move to the edge of the current data region
+Arrow key
Move to the beginning of the row
Home
On a MacBook, press FN+Left arrow key
Move to the beginning of the sheet
Control+Home
On a MacBook, press Control+FN+Left arrow key
Move to the last cell in use on the sheet
Control+End
On a MacBook, press Control+FN+Right arrow key
Move down one screen
Page Down
On a MacBook, press FN+Down arrow key
Move up one screen
Page Up
On a MacBook, press FN+Up arrow key
Move one screen to the right
Option+Page Down
On a MacBook, press FN+Option+Down arrow key
Move one screen to the left
Option+Page Up
On a MacBook, press FN+Option+Up arrow key
Move to the next sheet in the workbook
Control+Page Down
or
Option+Right arrow key
Move to the previous sheet in the workbook
Control+Page Down
or
Option+Left arrow key
Scroll to display the active cell
Control+Delete
Display the Go To dialog
Control+G
Display the Find dialog
Control+F
or
Shift+F5
Access search (when in a cell or when a cell is selected)
+F
Move between unlocked cells on a protected sheet
Tab key
Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to use the Control key, the Option key, or the key instead of the Shift key. If you are using a MacBook, you might need to attach a USB keyboard to use the F14 key combination.

Enter data on a sheet

To do this
Press
Edit the selected cell
F2
Complete a cell entry and move forward in the selection
Return
Start a new line in the same cell
Option+Return or Control+Option+Return
Fill the selected cell range with the text that you type
+Return
or
Control+Return
Complete a cell entry and move up in the selection
Shift+Return
Complete a cell entry and move to the right in the selection
Tab key
Complete a cell entry and move to the left in the selection
Shift+Tab
Cancel a cell entry
ESC
Delete the character to the left of the insertion point, or delete the selection
Delete
Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key

On a MacBook, press FN+Delete
Delete text to the end of the line
Note: Some smaller keyboards do not have this key
Control+
On a MacBook, press Control+FN+Delete
Move one character up, down, left, or right
Arrow keys
Move to the beginning of the line
Home
On a MacBook, press FN+Left arrow key
Insert a comment
Shift+F2
Open and edit a cell comment
Shift+F2
Fill down
Control+D
or
+D
Fill to the right
Control+R
or
+R
Define a name
Control+L

Work in cells or the Formula bar

To do this
Press
Edit the selected cell
F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
Delete
Complete a cell entry
Return
Enter a formula as an array formula
+Shift+Return
or
Control+Shift+Return
Cancel an entry in the cell or formula bar
ESC
Display the Formula Builder after you type a valid function name in a formula
Control+A
Insert a hyperlink
+K
or
Control+K
Edit the active cell and position the insertion point at the end of the line
Control+U
Open the Formula Builder
Shift+F3
Calculate the active sheet
Shift+F9
Display a contextual menu
Shift+F10
Start a formula
Equal (=)
Toggle the formula reference style between absolute, relative, and mixed
+T
or
F4
Insert the AutoSum formula
+Shift+T
Enter the date
Control+Semicolon (;)
Enter the time
+Semicolon (;)
Copy the value from the cell above the active cell into the cell or the formula bar
Control+Shift+Inch mark (')
Alternate between displaying cell values and displaying cell formulas
Control+Grave accent (`)
Copy a formula from the cell above the active cell into the cell or the formula bar
Control+Apostrophe (')
Display the AutoComplete list
Control+Option+Down arrow key
Define a name
Control+L
Open the Smart Lookup pane
Control+Option+ +L

Format and edit data

To do this
Press
Edit the selected cell
F2
Create a table
+T
or
Control+T
Insert a line break in a cell
+Option+Return
or
Control+Option+Return
Insert special characters like symbols, including emoji
Control+ +Spacebar
Increase font size
+Shift+Right angle bracket (>)
Decrease font size
+Shift+Left angle bracket (<)
Align center
+E
Align left
+L
Display the Modify Cell Style dialog
+Shift+L
Display the Format Cells dialog
+1
Apply the general number format
Control+Shift+Tilde (~)
Apply the currency format with two decimal places (negative numbers appear in red with parentheses)
Control+Shift+Dollar sign ($)
Apply the percentage format with no decimal places
Control+Shift+Percent sign (%)
Apply the exponential number format with two decimal places
Control+Shift+Caret (^)
Apply the date format with the day, month, and year
Control+Shift+Hash mark (#)
Apply the time format with the hour and minute, and indicate AM or PM
Control+Shift+At symbol (@)
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values
Control+Shift+Exclamation mark (!)
Apply the outline border around the selected cells
+Option+Zero (0)
Add an outline border to the right of the selection
+Option+Right arrow key
Add an outline border to the left of the selection
+Option+Left arrow key
Add an outline border to the top of the selection
+Option+Up arrow key
Add an outline border to the bottom of the selection
+Option+Down arrow key
Remove outline borders
+Option+Hyphen
Apply or remove bold formatting
+B
Apply or remove italic formatting
+I
Apply or remove underscoring
+U
Apply or remove strikethrough formatting
+Shift+X
Hide a column
+Right parenthesis ())
or
Control+Right parenthesis ())
Unhide a column
+Shift+Right parenthesis ())
or
Control+Shift+Right parenthesis ())
Hide a row
+Left parenthesis (()
or
Control+Left parenthesis (()
Unhide a row
+Shift+Left parenthesis (()
or
Control+Shift+Left parenthesis (()
Edit the active cell
Control+U
Cancel an entry in the cell or the formula bar
ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
Delete
Paste text into the active cell
+V
Complete a cell entry
Return
Give selected cells the current cell's entry
+Return
or
Control+Return
Enter a formula as an array formula
+Shift+Return
or
Control+Shift+Return
Display the Formula Builder after you type a valid function name in a formula
Control+A

Select cells, columns, or rows

To do this
Press
Extend the selection by one cell
Shift+Arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell
+Shift+Arrow key
Extend the selection to the beginning of the row
Shift+Home
On a MacBook, press Shift+FN+Left arrow key
Extend the selection to the beginning of the sheet
Control+Shift+Home
On a MacBook, press Control+Shift+FN+Left arrow key
Extend the selection to the last cell used
on the sheet (lower-right corner)
Control+Shift+End
On a MacBook, press Control+Shift+FN+Right arrow key
Select the entire column
Control+Spacebar
Select the entire row
Shift+Spacebar
Select the entire sheet
+A
Select only visible cells
+Shift+Asterisk (*)
Select only the active cell when multiple cells are selected
Shift+Delete
Extend the selection down one screen
Shift+Page Down
On a MacBook, Shift+FN+Down arrow
Extend the selection up one screen
Shift+Page Up
On a MacBook, Shift+FN+Up arrow
Alternate between hiding objects, displaying objects,
and displaying placeholders for objects
Control+6
Turn on the capability to extend a selection
by using the arrow keys
F8
Add another range of cells to the selection
Shift+F8
Select the current array, which is the array that the
active cell belongs to
Control+Forward slash (/)
Select cells in a row that don't match the value
in the active cell in that row.
You must select the row starting with the active cell Hp wireless 6500 printer manual mac.
Control+Backward slash ()
Select only cells that are directly referred to by formulas in the selection
Control+Shift+Left bracket ([)
Select all cells that are directly or indirectly referred to by formulas in the selection
Control+Shift+Left brace ({)
Select only cells with formulas that refer directly to the active cell
Control+Right bracket (])
Select all cells with formulas that refer directly or indirectly to the active cell
Control+Shift+Right brace (})

Work with a selection

To do this
Press
Copy
+C
or
Control+V
Paste
+V
or
Control+V
Cut
+X
or
Control+X
Clear
Delete
Delete the selection
Control+Hyphen
Undo the last action
+Z
Hide a column
+Right parenthesis ())
or
Control+Right parenthesis ())
Unhide a column
+Shift+Right parenthesis ())
or
Control+Shift+Right parenthesis ())
Hide a row
+Left parenthesis (()
or
Control+Left parenthesis (()
Unhide a row
+Shift+Left parenthesis (()
or
Control+Shift+Left parenthesis (()
Move from top to bottom within the selection (down) *
Return
Move from bottom to top within the selection (up) *
Shift+Return
Move from left to right within the selection,
or move down one cell if only one column is selected
Tab key
Move from right to left within the selection,
or move up one cell if only one column is selected
Shift+Tab
Move clockwise to the next corner of the selection
Control+Period
Group selected cells
+Shift+K
Ungroup selected cells
+Shift+J
* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts

To do this
Press
Insert a new chart sheet. *
F11
Cycle through chart object selection
Arrow keys

Sort, filter, and use PivotTable reports

To do this
Press
Open the Sort dialog
+Shift+R
Add or remove a filter
+Shift+F
or
Control+Shift+L
Display the Filter list or PivotTable page
field pop-up menu for the selected cell
Option+Down arrow key

Outline data

To do this
Press
Display or hide outline symbols
Control+8
Hide selected rows
Control+9
Unhide selected rows
Control+Shift+Left parenthesis ( ( )
Hide selected columns
Control+Zero
Unhide selected columns
Control+Shift+Right parenthesis ( ) )

Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.
If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences with the mouse
The following table provides the function key shortcuts for Excel for Mac.
To do this
Press
Display the Help window
F1
Edit the selected cell
F2
Insert or edit a cell comment
Shift+F2
Open the Save dialog
Option+F2
Open the Formula Builder
Shift+F3
Open the Define Name dialog
+F3
Close
+F4
Display the Go To dialog
F5
Display the Find dialog
Shift+F5
Move to the Search Sheet dialog
Control+F5
Check spelling
F7
Open the thesaurus
Shift+F7
or
Control+Option+ +R
Extend the selection
F8
Add to the selection
Shift+F8
Display the Macro dialog
Option+F8
Calculate all open workbooks
F9
Calculate the active sheet
Shift+F9
Minimize the active window
Control+F9
Display a contextual menu, or 'right click' menu
Shift+F10
Maximize or restore the active window
Control+F10
or
+F10
Insert a new chart sheet*
F11
Insert a new sheet*
Shift+F11
Insert an Excel 4.0 macro sheet
+F11
Open Visual Basic
Option+F11
Display the Save As dialog
F12
Display the Open dialog
+F12

Change function key preferences with the mouse

  1. On the Apple menu, press System Preferences.
  2. Select Keyboard.
  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

Manual Calculation Excel Shortcut Mac Os

Drawing

To do this
Press
Toggle Drawing mode
+Control+Z

See also

This article describes the keyboard shortcuts in Excel for iOS.
Notes:

In this topic

Navigate the worksheet

To
Press
Move one cell to the right
Tab
Move one cell up, down, left, or right
Arrow keys

Work with cells

To
Press
Moves to the cell to the right
Tab key
Move within cell text
Arrow keys
Copy
+C
Paste
+V
Cut
+X
Undo
+Z
Redo
+Y or +Shift+Z
Bold
+B
Italic
+I
Underline
+U
Select all
+A
Select a range of cells
Shift+Left or Right arrow key
Insert a line break within a cell
Alt+Return
Move cursor to the beginning of the current line within a cell
+Left arrow key
Move cursor to the end of the current line within a cell
+Right arrow key
Move cursor to the beginning of the current cell
+Up arrow key
Move cursor to the end of the current cell
+Down arrow key
Within a cell that contains a line break, move cursor up by one paragraph
Option+Up arrow key
Within a cell that contains a line break, move cursor down by one paragraph
Option+Down arrow key
Move cursor right by one word
Option+Right arrow key
Move cursor left by one word
Option+Left arrow key

See also

This article describes the keyboard shortcuts in Excel for Android.
Notes:

In this topic

Navigate the worksheet

To
Press
Move one cell to the right
Tab key
Move one cell up, down, left, or right
Arrow keys

Work with cells

To
Press
Save
Control+S
Copy
Control+C
Paste
Control+V
Copy formatting
Control+Shift+C
Cut
Control+X
Undo
Control+Z
Redo
Control+Y or
Control+Shift+Z
Bold
Control+B
Italic
Control+I
Underline
Control+U
Select all
Control+A
Find
Control+F
Insert a line break within a cell
Alt+Enter

See also

This article describes the keyboard shortcuts in Excel Mobile.
Notes:

In this topic

Navigate the worksheet

To
Press
Move one cell to the right
Tab key
Move one cell up, down, left, or right
Arrow keys
Extend selection left one cell
Shift+Left arrow key
Extend selection right one cell
Shift+Right arrow key
Extend selection left to the first cell
Shift+Control+Left arrow key
Extend selection right to the last cell
Shift+Control+Right arrow key
Move one character to the left
Control+Left arrow key
(after tapping in the formula bar)
Move one character to the right
Control+Right arrow key
(after tapping in the formula bar)
Move cursor one word to the left
Control+Left arrow key
(after tapping in the formula bar)
Move cursor one word to the right
Control+Right arrow key
(after tapping in the formula bar)
Select or cancel the selection of one character to the left
Shift+Left arrow key
(after tapping in the formula bar)
Select or cancel the selection of one character to the right.
Shift+Right arrow key
(after tapping in the formula bar)
Display shortcut menu
Shift+F10
Next Pane
F6
Cycle through floating shapes, such as text boxes or images.
Ctrl+Alt+5, and then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.
Esc

Work with cells

To
Press
Save
Control+S
Copy
Control+C
Cut
Control+X
Paste
Control+V
Undo
Control+Z
Redo
Control+Y
Bold
Control+B
Italic
Control+I
Underline
Control+U
Select all
Control+A
Find
Control+F
Repeat
Control+Y
Replace
Control+H
Insert table
Control+T
Insert a line break within a cell
Alt+Enter
Clear selected cell
Delete

See also

This article describes the keyboard shortcuts in Excel for the web on Windows.
Notes:

In this article

Quick tips for using keyboard shortcuts with Excel for the web

Frequently used shortcuts

These are the most frequently used shortcuts for Excel for the web.
To do this
Press
Go to a specific cell
Ctrl+G
Move down
Page Down or Down arrow key
Move up
Page Up or Up arrow key
Print
Ctrl+P
Copy
Ctrl+C
Paste
Ctrl+V
Cut
Ctrl+X
Undo
Ctrl+Z
Open workbook
Ctrl+O
Close workbook
Ctrl+W
Save As
Alt+F2
Find
Ctrl+F
Bold
Ctrl+B
Open context menu
  • Windows keyboard: Windows context key+F10. The Windows context key is between the Left Alt key and the Left Ctrl key
  • Other keyboard: Shift+F10
Tell me
Alt+Q
Find
Ctrl+F or Shift+F3
Repeat Find, downward
Shift+F4
Repeat Find, upward
Ctrl+Shift+F4
Insert chart
Alt+F1

Access keys: Shortcuts for using the ribbon

Excel for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel for the web.
In Excel for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key+R.
If you're using Excel for the web on a Mac computer, press Control+Option to start.

Go to the access keys for the ribbon

To go directly to a tab on the Ribbon, press one of the following access keys:
To do this
Press
Go to the Tell Me field on the ribbon and type a search term.
Alt+Windows logo key, Q
Open the File tab and use the Backstage view
Alt+Windows logo key, F
Open the Home tab and format text and numbers, or use other tools such as Find.
Alt+Windows logo key, H
Open the Insert tab and insert a function, table, chart, hyperlink, or comment.
Alt+Windows logo key, N
Open the Data tab and refresh connections or use data tools.
Alt+Windows logo key, A
Open the Review tab and use the Accessibility Checker or work with comments.
Alt+Windows logo key, R
Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers
Alt+Windows logo key, W

Excel Shortcut Sum

Work in the ribbon tabs and menus

The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus
To do this
Press
Select the active tab of the Ribbon, and activate the access keys.
Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.
Move the focus to commands on the Ribbon.
Enter, then the Tab key or Shift+Tab
Activate a selected button.
Spacebar or Enter
Open the list for a selected command
Spacebar or Enter
Open the menu for a selected button.
Alt+Down arrow key
When a menu or submenu is open, move to the next command.
Esc

Keyboard shortcuts for editing cells

Excel For Mac Keyboard Shortcuts

Tips: If a spreadsheet opens in the Reading view, editing commands won’t work. To switch to Edit view, do the following:
  1. To move the focus out of the worksheet, press Ctrl+F6.
  2. Press the Tab key until you reach the Edit Workbook list, and then press Spacebar.
  3. Press the Down arrow key until you reach the Edit in Excel Online option, and then press Enter to select it.
To do this
Press
Insert a row above the current row
Alt+Windows logo key+H, I, R
Insert a column to the left of the current column
Alt+Windows logo key+H, I, C
Cut
Ctrl+X
Copy
Ctrl+C
Paste
Ctrl+V
Undo
Ctrl+Z
Redo
Ctrl+Y
Start a new line in the same cell
Alt+Enter
Insert hyperlink
Ctrl+K
Insert Table
Ctrl+L
Insert function
Shift+F3
Increase font size
Ctrl+Shift+Right angle bracket (>)
Decrease font size
Ctrl+Shift+Left angle bracket (<)
Apply a Filter
Alt+Windows logo key+A, T
Re-apply a Filter
Ctrl+Alt+L

Keyboard shortcuts for entering data

To do this
Press
Complete cell entry and select the cell below
Enter
Complete cell entry and select the cell above
Shift+Enter
Complete cell entry and select the next cell in the row
Tab key
Complete cell entry and select the previous cell in the row
Shift+Tab
Cancel cell entry
Esc

Keyboard shortcuts for editing data within a cell

To do this
Press
Edit selected cell
F2
Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula.
F4
Clear selected cell
Delete
Clear selected cell and start editing
Backspace
Go to beginning of cell line
Home
Go to end of cell line
End
Select right by character
Shift+Right arrow key
Select to beginning of cell data
Shift+Home
Select to end of cell data
Shift+End
Select left by character
Shift+Left arrow key
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next non-blank cell.
Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Keyboard shortcuts for formatting cells

To do this
Press
Bold
Ctrl+B
Italics
Ctrl+I
Underline
Ctrl+U
Paste formatting
Shift+Ctrl+V
Apply the outline border to selected cells
Ctrl+Shift+Ampersand (&)

Keyboard shortcuts for moving and scrolling within worksheets

To do this
Press
Up one cell
Up arrow key, or Shift+Enter
Down one cell
Down arrow key, or Enter
Move right one cell
Right arrow key, or the Tab key
Go to the beginning of the row
Home
Go to cell A1
Ctrl+Home
Go to the last cell of used range
Ctrl+End
Move down one screen (28 rows)
Page Down
Move up one screen (28 rows)
Page Up
Move to the edge of the current data region
Ctrl+Right arrow key or Ctrl+Left arrow key
Move between ribbon and workbook content
Ctrl+F6
Move to a different ribbon tab
Tab key
Press Enter to go to the ribbon for that tab.
Insert new sheet
Shift+F11
Switch to next sheet
Alt+Control+Page Down
Switch to previous sheet
Alt+Control+Page Up

Keyboard shortcuts for working with objects

To do this
Press
Open menu/Drill down
Alt+Down arrow key
Drill up
Alt+Up arrow key
Follow hyperlink
Ctrl+Enter
Open Comment pane while editing
Shift+F2

Keyboard shortcuts for selecting cells, rows, columns, and objects

To do this
Press
Select a range of cells
Shift+Arrow keys
Select an entire column
Ctrl+Spacebar
Select a entire row
Shift+Spacebar
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.
Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Manual Calculation Excel Shortcut Mac To Mac

Keyboard shortcuts for moving within a selected range

To do this
Press
From top to bottom (or forward through selection)
Enter
From bottom to top (or back through selection)
Shift+Enter
Forward through a row (or down through a single-column selection)
Tab key
Back through a row (or up through a single-column selection)
Shift+Tab

Manual Calculation Excel Shortcut Machine

Keyboard shortcuts for calculating data

To do this
Press
Calculate workbook (refresh)
F9
Full calculate
Ctrl+Shift+Alt+F9
Refresh external data
Alt+F5
Refresh all external data
Ctrl+Alt+F5
Auto Sum
Alt+Equals (=)

Accessibility Shortcuts Menu (Alt+Shift+A)

Get easy access to common features by using the following shortcuts:
To do this
Press
Move among landmark regions
Ctrl+F6 or Ctrl+Shift+F6
Move within the landmark regions
Tab key or Shift+Tab
Go to Tell Me box to run any command
Alt+Q
Display or hide Key Tips or access the ribbon
Alt+Windows logo key
Edit selected cell
F2
Go to a specific cell
Ctrl+G
Move to a different worksheet in the workbook
Ctrl+Alt+Page Up or Ctrl+Alt+Page Down
Open context menu
Shift+F10
Read row header
Ctrl+Alt+Shift+T
Read row until active cell
Ctrl+Alt+Shift+Home
Read row from active cell
Ctrl+Alt+Shift+End
Read column header
Ctrl+Alt+Shift+H
Read column until active cell
Ctrl+Alt+Shift+Page Up
Read column from active cell
Ctrl+Alt+Shift+Page Down
Dialogs moving option
Ctrl+Alt+Spacebar

See also